Exhibitor and Vendor Information

The second annual Wings and Wildflowers Festival, being held Oct. 4-6, 2013, will provide an opportunity for visitors and residents to meet with, and purchase goods from, local merchants. Exhibitors that specialize in tourism, nature activities, landscaping, gardening, irrigation, hardscapes, horticulture, fertilizer and more are welcome to sign up for the two-day event.

Exhibitor and food vendor rental fees must be received no later than Friday, Aug. 2 at 5 p.m.

Exhibitor and Food Vendor Spaces

The following exhibit rental rates are available:

10’x10’ – Exhibitor Space - $100

  • A 10’x10’ exhibition space in main tent or grounds for Friday, Oct. 4, Saturday, Oct. 5 and Sunday, Oct. 6, 2013; table and chairs will be provided.
  • Organization name of exhibitor will be listed in the directory of the printed program. (Name will appear exactly as written on application)
  • Optional separate tent can be provided for $100 additional fee.

10’x20’ – Exhibitor Space - $175

  • A 10’x20’ exhibition space in main tent or grounds for Friday, Oct. 4, Saturday, Oct. 5 and Sunday, Oct. 6, 2013; table and chairs will be provided.
  • Organization name of exhibitor will be listed in the directory of the printed program. (Name will appear exactly as written on application.)  
  • Optional separate tent can be provided for $100 additional fee.

Food Vendor Space - $100

  • A food vendor space (roughly 10’x10’) for Friday, Oct. 4, Saturday, Oct. 5 and Sunday, Oct. 6, 2013; table and chairs will be provided.
  • Organization name of exhibitor will be listed in the directory of the printed program. (Name will appear exactly as written on application)
  • Optional tent can be provided for $100 additional fee.

Not-for-Profit Exhibitor Space – Free

  • A 10’x10’ exhibition space in main tent or grounds for Friday, Oct. 4, Saturday, Oct. 5 and Sunday, Oct. 6, 2013; table and chairs will be provided.
  • Organization name of exhibitor will be listed in the directory of the printed program. (Name will appear exactly as written on application)
  • Optional separate tent can be provided for $50 fee.

Festival Hours of Operation/Location

The Wings and Wildflowers Festival will be held at Hickory Point Park, located at 27341 State Road 19 in Tavares. Vendors must have booths open for business during Festival hours. The hours of the event are as follows:

  • Friday, Oct. 4, 2013 – 9 a.m. to 4 p.m.
  • Saturday, Oct. 5, 2013 – 9 a.m. to 4 p.m.
  • Sunday, Oct. 6, 2013 – 9 a.m. to 1 p.m.

Exhibit Setup/Removal Information

  • Exhibitors can set up their booths beginning on Friday, Oct. 4, 2013, between the hours of 7 to 9 a.m.
  • All booths must be cleared of content by Sunday, Oct. 6, 2013 at 2 p.m. 
  • When cleaning up after the event, be sure to leave the space exactly as you found it.

Additional Information

  • No parking will be permitted behind, or beside, your exhibitor space.
  • Cancellations or refunds will not be permitted or accepted after Friday, Aug. 9 at 5 p.m.
  • Exhibit/Food Vendor spaces are filled on a first-come, first-serve basis, and will be assigned for you. No changes in location will be permitted.
  • Food vendors must have proper permits for food distribution issued by The State of Florida’s Department of Business Regulations, Division of Hotels and Restaurants. For questions, call them at 800-375-6975.
  • No amplifying devices will be allowed (radios, microphones, etc.).
  • Goods on display are the responsibility of the exhibitor/food vendor. Exhibits should not be left unattended.
  • Exhibitors/Food Vendors will keep spaces attended and open for business during Festival hours. No early ‘pack up’ will be permitted.

To register as an exhibitor or food vendor, use the Online Exhibitor/Food Vendor Application form or download the printable Exhibitor/Food Vendor Application Form. If paying by check, make the check payable to “Lake County BCC”, and either deliver or mail it to: Wings and Wildflowers, Attn: Debi Dyer, 315 W. Main St., Tavares, FL 32778. All registrations and payments must be received no later than Friday, Aug. 2, 2013 at 5 p.m.

For more information about becoming an exhibitor or vendor, call (352) 742-3924 or email ddyer@lakecountyfl.gov