Exhibitor and Vendor Information

The fifth annual Wings and Wildflowers Festival, being held Oct. 14-16, 2016 at Venetian Gardens in Leesburg, will provide an opportunity for visitors and residents to meet with, and purchase goods from, local merchants. Exhibitors that specialize in tourism, nature activities, landscaping, gardening, irrigation, hardscapes, horticulture, fertilizer and more are welcome to sign up for this three-day event.

Exhibitor and food vendor applications must be received no later than Friday, Sep. 2 at 5 p.m. Rental fees are due at the time of application.

To register as a Vendor or Exhibitor, contact Ryan Rinaldo at 352-728-9885 or Ryan.Rinaldo@leesburgflorida.gov
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Exhibitor and Food Vendor Spaces

The following exhibit rental rates are available:

Single Exhibitor Space - $100

  • One 8-foot table & two chairs inside main exhibitor area or a 10’ x 10’ space outside on festival grounds for Friday, Oct. 14 through Sunday, Oct. 16, 2016.
  • Organization name of exhibitor will be listed in the directory of the printed program. (Name will appear exactly as written on application)

Double Exhibitor Space - $175

  • Two 8-foot tables and two chairs inside main exhibitor area or a 10' x 20' space outside on festival grounds for Friday, Oct. 14 through Sunday, Oct. 16, 2016.
  • Organization name of exhibitor will be listed in the directory of the printed program. (Name will appear exactly as written on application.)

Single Food Vendor Space - $100

  • A food vendor space (roughly 10’x10’) on grounds for Friday, Oct. 14 through Sunday, Oct. 16, 2016.
  • Organization name of exhibitor will be listed in the directory of the printed program. (Name will appear exactly as written on application)

Not-for-Profit Single Exhibitor Space – $25

  • One 8-foot table space and two chairs inside main main exhibitor area or a 10' x 10' space outside on festival grounds for Friday, Oct. 14 through Sunday, Oct. 16, 2016.
  • Organization name of exhibitor will be listed in the directory of the printed program. (Name will appear exactly as written on application)

Festival Hours of Operation/Location

The Wings and Wildflowers Festival will be held at Venetian Gardens, located at E. 201 Dixie Ave. in Leesburg. Exhibitors/Food Vendors must keep spaces attended and open EVERY DAY for business during Festival hours. Early ‘pack up’ is not permitted. The hours of the event are as follows:

  • Friday, October 14, 2016 – 9 a.m. to 4 p.m.
  • Saturday October 15, 2016 – 9 a.m. to 4 p.m.
  • Sunday, October 16, 2016 – 11 a.m. to 4 p.m.

Certificate of Insurance

A Certificate of Insurance (CIO) is required within five (5) business days from the date of application if you will be exhibiting, selling or providing any of, but not limited to, the following: food, fresh herbs, live animals (such as snakes, birds, bats, exotics, butterflies), boat rides, kayak trips, horse and carriage rides. Certificate Holder should be City of Leesburg, a Political Subdivision of the State of Florida, and the Board of City Commissioners, 501 W. Meadow Street, Leesburg, FL 34748. The City reserves the right to request a Certificate of Insurance from any vendor as deemed necessary.

Exhibit Setup/Removal Information

  • Exhibitors can set up their booths beginning on Thursday, Oct. 13, between the hours of 9 a.m. and 5 p.m.
  • All booths must be cleared of content by Sunday, Oct. 16, 2016 at 5 p.m.
  • When cleaning up after the event, be sure to leave the space exactly as you found it.

Additional Information

  • No parking will be permitted behind, or beside, your exhibitor space.
  • Cancellations or refunds will not be permitted or accepted after Friday, September 2 at 5 p.m.
  • Exhibit/Food Vendor spaces are filled on a first-come, first-serve basis, and will be assigned for you. No changes in location will be permitted.
  • Food vendors must have proper permits for food distribution issued by The State of Florida’s Department of Business Regulations, Division of Hotels and Restaurants. For questions, call them at (800) 375-6975.
  • No amplifying devices will be allowed (radios, microphones, etc.).
  • Goods on display are the responsibility of the exhibitor/food vendor. Exhibits should not be left unattended during Festival hours.
  • City of Leesburg is not responsible for any loss or damage to any exhibitor property or any other person caused by theft, fire, riot, strikes, acts of God or other causes of whatever nature or kind.

Exhibitor's Property & Liability:

City of Leesburg is not responsible for any exhibitor's property at the Wings and Wildflowers Festival or otherwise. The festival is not responsible for any liability arising out of the negligent acts of exhibitors or their employees or for any injuries sustained by employees of and/or exhibitors. The Applicant shall purchase and maintain Comprehensive General Liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate. Applicant’s insurance shall remain in full force from the event setup through event cleanup. Applicant must provide written proof of the required insurance coverages to the City in a form acceptable to the City prior to the issuance of the event permit. The CITY OF LEESBURG shall be named as an additional insured to the extent of the agreement, contract or lease.

How to Register:

To register as an exhibitor or food vendor, download the printable Exhibitor/Food Vendor Application Form. Payments are due at the time of application.

Completed applications may be emailed to Ryan.Rinaldo@leesburgflorida.gov. Payments may be made with credit card over the phone by calling 352-728-9885.

If applying in person or by mail, please include completed application, certificate of insurance and check payable to “City of Leeseburg”, and either deliver or mail it to: Wings and Wildflowers, Attn: City of Leesburg, Attn: Wings and Wildflowers Festival – Ryan Rinaldo, 1851 Griffin Road, Leesburg, FL 34748.

All applications and payments must be received no later than Friday, Sept. 2, 2016 at 5 p.m. Cancellations after September 2 will not be eligible for a refund.

For more information about becoming an exhibitor or vendor, contact Ryan Rinaldo at 352-728-9885 or Ryan.Rinaldo@leesburgflorida.gov.